What Bernice can take on.

Management accounting and reporting

• Monthly management accounts and internal management reports
• Budgets, forecasts and financial projections
• Break-even analysis, financial analysis and performance metrics
• Board and audit committee reporting, including quarterly audit reports
• Management, risk and strategy meetings, and the recommendations arising
• Cost accounting
• Group of companies and intragroup transactions
• Foreign exchange transactions

Financial operations

• Full-function bookkeeping through to management accounts
• Reconciliations of all types, including problem accounts
• Accounts payable and receivable
• Cashflow management, working capital and liquidity monitoring
• Review and release of payments on banking systems
• Payroll processing, returns and UI-19 submissions
• Safeguarding of assets and client funds under management
• Stock control, stocktakes and variance investigation
• Procurement, inventory and customs export documentation

Tax and statutory

• VAT and PAYE returns, registrations and reconciliations
• Provisional and personal income tax
• Disputes, remissions, objections and SARS queries
• Tax clearances, foreign tax clearance and TPN pins
• Verifications, deregistrations, address and public officer updates
• Payment arrangements and payment allocations
• Cease-to-be-resident applications
• Annual financial statement drafting
• Facilitating annual audits with external auditors

Compliance, risk and governance

• Risk Management and Compliance Programme drafting and implementation
• FICA scoping, business risk assessment and client due diligence
• Corporate governance implementation supporting an FSCA ODP licence application
• Accounting policies, procedures and procedure manuals
• Accounting processes and control procedures, including rebuilding them after a control failure
• Company documents, contracts, service level agreements and licences
• Health and safety file

More on FICA and RMCP compliance →

Systems, data and implementation

• Accounting system sourcing, migration and implementation
• Workflow implementation and customisation in practice management software
• Bulk data migration between CRM systems
• Automation of manual processes — commission calculations, customer tracking, bank verification and payouts
• Power BI reporting, and Excel models for reconciliations and calculations
• Systems testing and configuration
• Liaison with external IT on email deliverability, DNS and access control
• Recruitment and screening, staff training, intern development and PDP plans
• Company profiles and organograms

Software and platforms

• Accounting — Xero and Xero Practice Manager, Greatsoft, Draftworx, QuickBooks Online and Desktop, Palladium, Pastel Express
• Payroll — Sage 300 People, Sage 200c, Sage Classic, SimplePay, Connecteam
• CRM and practice — FX Back Office, Salesforce, Greatsoft, Waypoint, MatchTrader CRM, Monday.com, Kajabi
• Reporting — Microsoft Power BI, Excel (lookups, SUMIFS, pivots)
• Trading platforms — MetaTrader 5, MatchTrader
• Payment providers — PayFast, PayGate, Ozow, Stripe, Paym8, Skrill, Binance and others
• Other — Microsoft 365, Visio, Adobe, Time Doctor, Clockify